Outlook mail settings

Step 1: Synchronize the

For Outlook to function properly, an connection is required. When using a licensed version, synchronization with the Microsoft profile is usually automatic, but often this email address is not the 's primary one, so another connection is required. Now you just have to do a couple of simple steps to sync:

1. 1. Once started, click on the tab "File"..
   2. Press "Add ".

1. 1. Enter your email address and press "Connect"..
   2. A new window is displayed corresponding to the service to which the belongs. Confirm the by pressing "Next"..
   3. Give the application the necessary permissions to synchronize emails and be able to manage them without having to .

1. You will see the information that the has been added successfully and the type of protocol it is connected to (usually IMAP).
2. Syncing will take a while, so wait a moment for all folders and emails to appear in the appropriate categories, and then proceed to the next steps in the guide.

Read more: Using emoticons in Outlook mail

Solve connection problems

Let's briefly consider a situation where the above steps fail to connect the email profile. In this case you will have to synchronize the profile manually knowing in advance what type of forwarding you want to select. Let's examine this situation using the Gmail email service as an example.

1. 1. Open the mailbox through any browser and go to the list of all settings by clicking on the gear icon.

1. Select the tab "Forwarding and POP / IMAP".
2. Enable IMAP or POP access depending on the available settings. If both protocols are available, it is advisable to select IMAP.
3. Go back to Outlook and press the button again "Add ".
4. This time, after entering your email, expand "Additional parameters"..
5. Select the check box next to "Set up the manually".
6. Select the type of advanced settings "POP" o "IMAP", taking into which protocol has been previously activated.
7. All other actions are automatic and you should see a notification that the has been added successfully.

If it is a corporate address with a specific configuration and domain, your system to resolve connection problems, as automatic synchronization is likely to fail in this case.

Read more: How to schedule the sending of emails in Outlook

Step 2: Create folders

The good thing about Outlook is that it not only allows you to access your emails, but also to organize them even more by creating folders where specific messages will be placed. Many s are interested in this, so we suggest that this process be briefly outlined.

1. 1. Click on the tab "File". and press the button «New folder».
   2. Give it an arbitrary name and select the content you want to put there.
   3. As you can see, up to six different types of data appear. It can be mail, s, notes, emails, tasks, calendar, or a special form.
   4. After selecting the type, place the directory in one of the existing folders or in the root of the mail, and confirm the creation.

Step 3: Configure the mail type

Viewing emails is the main occupation of Outlook s, so you have to make this process as comfortable as possible. Next, we are going to learn how to customize the view of your emails and set additional options for them if you want to make them easier to find.

1. First of all, keep in mind that all images are hidden by default for security reasons, as you can see when opening any email that contains an image. Click the left mouse button on the notification to correct it.
2. From the menu that appears, select « drawings».
3. The letter will update and you will see the media screen. Unfortunately, you will have to do this every time you need to view this type of content.
4. Regarding the presentation of the message, to customize it, go to the tab "Watch". and unfold "Present presentation"..
5. Open the menu. "Change the view." and select one of the views.
6. You can make the format as concise and informative as possible, or you can open a single message in a separate window to examine it in more detail.
7. In the same tab. "Watch". you will see the sorting and sorting options. In this way, you can display emails exclusively with attachments, forwarded, or from specific s.

Read more: Add email signatures in Outlook

Step 4: Add shortcut icons

As you use Outlook, you will know exactly which features you need most often. Buttons to call them can appear in the quick access , so that you can navigate to tasks with a single click or also perform certain actions on messages.

1. To do this, display the quick access menu on the top bar.
2. Check the check boxes for all the commands you want to display. To access the full menu, press «Other commands».
3. So you can add a button to delete an email, update a folder or go to print.
4. Clicking the button is responsible for performing a specific action.

Step 5: General parameters

Lastly, let's take a look at some of the main program parameters that may come in handy. The truth is that there are really many and most of them are not necessary for the , so we will only mention their location and general purpose so that you know where to look for each setting.

1. First, open the menu "File"..
2. In the right pane, click the line "Options"..
3. In category "General" you will see the name and interface settings. Choose a suitable background and theme if the standard layout doesn't suit you.
4. Ir a "Calendar"to select the frequencies and working days, set the standard duration of meetings and other tasks. This will help speed up the creation of entries when your configuration is no different than normal. Use settings only if you are using Outlook as a case management tool, not just to view emails.
5. Go to category "Mail". to handle emails. Let's skip the message creation options, since they hardly ever change, and check the notification boxes. Check the appropriate boxes if you want an alarm to sound when an inbox is received, an envelope icon to appear, and an alert to appear on the desktop.
6. The last useful category is. "Persons".. Here you decide how the names of the s will be displayed, whether an additional index is to be added, whether to display photos and the current status online.

This was only basic information about the Outlook configuration, all other actions are at the 's discretion and according to the conditions of their . For basic information on how to work in this email client, see the link below.

Read more: Learn to use Outlook

Has this article helped you?